5 Smart Prompts to Automate Meeting Management with ChatGPT and Tactiq
If you're drowning in meeting notes, struggling to extract action items, or trying to make retrospectives more insightful, you're not alone. Fortunately, AI tools like ChatGPT and Tactiq can revolutionize your workflow with the right prompts. Below are five powerful prompt templates to turn your messy meeting transcripts into structured, actionable insights.
1. Summarize Key Meeting Points Fast
Long transcripts can be overwhelming. With this prompt, you can extract the essence of any meeting in seconds — highlighting decisions, important discussions, and main takeaways.
Example:"Summarize the meeting transcript, focusing on the critical decisions and major discussion topics."
Use this prompt to speed up meeting reviews:
2. Automatically Build a DACI Table
Clarify roles and responsibilities with the DACI (Driver, Approver, Contributor, Informed) model — without spending hours assigning people manually. This prompt lets ChatGPT do the heavy lifting.
Example:"Using this meeting transcript, generate a DACI table that outlines who drove the decision, who approved it, who contributed, and who should be informed."
Try this DACI prompt after your next planning session:
3. Guide Agile Retrospectives with Clarity
Retrospective meetings are valuable but often hard to structure. This agile-focused prompt extracts key feedback and organizes it into categories like wins, puzzles, and improvement areas.
Example:"Act as an Agile Coach. Create a retro table summarizing what went well, what could improve, what puzzles us, and what to try next."
Use it after each sprint for smoother retros:
4. Capture Daily Stand-Up Updates
Daily stand-ups are essential but can be hard to track. This prompt compiles everyone’s updates in a structured format so you never lose sight of progress or blockers.
Example:"From this transcript, organize each person's updates into: what they did yesterday, what they'll do today, and any blockers."
Use this to keep your team aligned:
5. Let Tactiq Handle It All Automatically
Don’t want to copy-paste transcripts into ChatGPT? Tactiq is your AI meeting assistant that integrates directly with your favorite video conferencing tools. This prompt helps you make the most of Tactiq’s real-time AI capabilities.
Example:"Automatically summarize this meeting and generate action items, highlight questions, and draft the next agenda using Tactiq."
Perfect for high-volume meeting weeks:
With these prompts, you can supercharge your meeting productivity and reclaim your time. Bookmark them or try them out now on Promptomat.ai.